PRIVACY POLICY
Military Order of the Loyal Legion of the United States
Website: https://www.loyallegion.org | Effective date: January 1, 2026
1. Scope and Purpose
This Privacy Policy describes how the Military Order of the Loyal Legion of the United States, including its Commandery-in-Chief and, where applicable, its affiliated Commanderies and authorized representatives (collectively, “MOLLUS,” “the Order,” “we,” “our,” or “us”), collects, uses, retains, discloses, and protects personal information in connection with the website located at https://www.loyallegion.org, related online forms, membership inquiries, publications, events, donations, historical records, and other activities conducted for the purposes of the Order.
This Policy applies to information collected through the website and through interactions that relate to website functions, such as contact requests, membership applications, electronic publications, event registrations, donation links, and related communications. It does not replace any more specific notice that may be provided at the time information is collected, and it does not govern websites or services operated by third parties.
2. Information We May Collect
The types of information we collect depend on how a person interacts with MOLLUS and the website.
2.1 Information You Provide Directly
2.2 Information Collected Automatically
2.3 Information From Other Sources
3. How We Use Information
MOLLUS may use personal information for the following purposes:
4. Legal and Organizational Bases for Processing
Where a legal basis is required, MOLLUS processes personal information based on one or more of the following grounds: consent; performance of a membership, donation, event, or service relationship; legitimate organizational interests; compliance with legal obligations; protection of vital or security interests; and the historical, archival, educational, commemorative, and administrative purposes of the Order.
Because MOLLUS is a hereditary and historical society, certain records may have continuing historical, genealogical, archival, or governance value. Subject to applicable law and reasonable privacy safeguards, some records may be retained for extended periods or permanently as part of the institutional records of the Order.
5. Membership, Genealogical, and Historical Records
Membership and genealogical records may include information about living and deceased persons. Applicants and Companions should submit only information that is accurate, relevant, and appropriate for the membership, lineage, historical, or administrative purpose for which it is provided.
By submitting family, lineage, or supporting documentation, the submitting person represents that he has the right or authority to provide the information, or that the information is taken from public or historical records or is otherwise lawfully available for the purpose submitted. MOLLUS may use this information to evaluate eligibility, maintain permanent membership records, publish historical or membership materials, and preserve the records and traditions of the Order.
MOLLUS may limit public disclosure of sensitive information about living persons, such as full dates of birth, personal addresses, personal telephone numbers, nonpublic family details, or sensitive documentation, unless disclosure is authorized, required, customary for an internal membership purpose, or otherwise appropriate under the circumstances.
6. Donations, Payments, and Financial Information
When users make donations, pay dues or fees, purchase items, or make other payments through the website or linked services, payment information may be collected and processed by third-party payment processors, financial institutions, or related service providers. MOLLUS may receive transaction details such as the donor or payer name, amount, date, contact information, transaction identifier, payment status, and donation or payment designation.
MOLLUS does not intend to collect or store full payment card numbers, bank account credentials, or payment account passwords through its ordinary website processes. Users should review the privacy policies and terms of any third-party payment service used to complete a transaction.
7. Cookies, Analytics, and Website Technologies
The website may use cookies and similar technologies to enable basic site functions, improve usability, measure traffic, understand how visitors use the website, remember preferences, protect against spam or misuse, and support embedded content or third-party services. Visitors may be able to block or delete cookies through browser settings, but some website functions may not work properly without them.
The website may also contain links to third-party platforms or embedded content, such as payment services, email distribution services, document viewers, maps, videos, social media, archives, or external historical resources. These third parties may collect information according to their own policies. MOLLUS is not responsible for the privacy practices of third-party websites or services.
8. How We Share Information
MOLLUS does not sell personal information for monetary consideration. MOLLUS may disclose personal information as follows:
9. Email Communications and Opt-Out Choices
MOLLUS may send administrative, membership, publication, event, fundraising, historical, or informational communications by email or other means. Users may unsubscribe from nonessential email communications by using the unsubscribe link in an email, following instructions in the message, or contacting MOLLUS. Transactional or administrative communications, such as membership, payment, governance, security, or recordkeeping notices, may continue where necessary.
10. Data Security
MOLLUS uses reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction. These measures may include access controls, service-provider safeguards, secure payment processing, recordkeeping procedures, and limits on access to sensitive materials.
No website, email system, database, or storage method can be guaranteed to be completely secure. Users should avoid sending highly sensitive information through unsecured email or web forms unless specifically instructed that a secure submission method is available.
11. Data Retention
MOLLUS retains personal information for as long as reasonably necessary for the purposes described in this Policy, including membership administration, historical preservation, governance, legal compliance, financial records, publications, archives, security, and dispute resolution.
Membership, lineage, officer, proceedings, historical, archival, and publication records may be retained permanently or for extended periods because they form part of the institutional memory and historical records of the Order. Payment and financial records are retained in accordance with accounting, tax, audit, and nonprofit governance needs. Website logs and routine communications may be retained for shorter periods unless needed for security, records management, or another legitimate purpose.
12. Children and Minors
The website is not directed to children under 13, and MOLLUS does not knowingly collect personal information directly from children under 13 through the website without appropriate consent. If MOLLUS learns that it has collected personal information from a child under 13 without appropriate consent, it will take reasonable steps to delete or restrict that information unless retention is legally required or appropriate for a legitimate archival or membership purpose.
Some lineage, historical, or family documentation submitted by adults may contain information about minors or descendants. Such information should be submitted only when relevant and appropriate for the membership, historical, or administrative purpose involved.
13. Your Choices and Privacy Rights
Depending on applicable law and the nature of the information, individuals may have rights to request access to, correction of, deletion of, restriction of, or a copy of certain personal information. Individuals may also have the right to withdraw consent, object to certain uses, or opt out of certain communications.
Requests will be evaluated in light of applicable law, identity verification, the nature of the information, the interests of other persons, and the historical, membership, archival, legal, and governance obligations of the Order. MOLLUS may decline or limit a request where information must be retained for legitimate archival, legal, historical, membership, financial, security, or organizational purposes.
14. State, National, and International Visitors
MOLLUS is based in the United States and the website is intended primarily for users in the United States. Visitors from other jurisdictions should understand that information may be processed and stored in the United States, where privacy laws may differ from those in their place of residence.
Some U.S. state privacy laws and international privacy laws may provide additional rights to residents of particular jurisdictions. To exercise any applicable privacy right, contact MOLLUS using the information in the “Contact” section below. MOLLUS will respond as required by applicable law.
15. Publicly Available Information and Archives
MOLLUS may publish or preserve information that is historically significant, publicly available, submitted for publication, included in official proceedings or rosters, contained in archival records, or related to the purposes of the Order. Examples may include names, offices held, Commandery affiliation, awards, event participation, historical articles, lineage references, biographies, photographs, military service information, grave-marking information, and memorial notices.
Once information is published, indexed, distributed, archived, or incorporated into historical records, it may be difficult or impossible to fully remove all copies. MOLLUS will consider reasonable correction or removal requests, particularly where information concerns a living person and is inaccurate, sensitive, or no longer appropriate for public display.
16. Links to Other Websites
The website may link to external websites, archives, payment processors, email platforms, affiliated organizations, libraries, repositories, social media pages, government sites, or historical resources. MOLLUS does not control these third-party websites and is not responsible for their content, security, privacy policies, or practices. Users should review the privacy policy of each third-party site they visit.
17. Changes to This Privacy Policy
MOLLUS may update this Privacy Policy from time to time to reflect changes in website functions, organizational practices, service providers, legal requirements, or the needs of the Order. The “Effective date” at the top of this Policy indicates when the current version became effective. Continued use of the website after a revised Policy is posted means that the user acknowledges the revised Policy.
18. Contact
Questions, requests, corrections, or privacy-related concerns may be directed to MOLLUS through the contact information provided on the website:
Website: https://www.loyallegion.org/contact-us/
When submitting a request, please include sufficient information to identify the record or communication at issue, verify your identity or authority to act, and allow MOLLUS to respond appropriately.
